Write a quote

The page is headed Quote for the enquiry reference, with Download enquiry and Open public page at the top right. The summary card shows the enquiry number, the priority, when it Closes on, the destination and how many items there are. Once you have quoted, it also says You quoted on that date, and a note under the heading says that submitting replaces your earlier quote (the picture shows an enquiry already quoted).

Items and prices lists what the buyer asked for: the Part (brand, part number and description) and the Requested quantity. Enter the Available quantity and the Unit price (GBP) for each item; the Amount is worked out for you. Both must be above zero.

More on a row opens the Unit weight (kg) (used for the total weight), the Condition (New (100%), Reconditioned (80%) or Used (60%)), the Manufacturer (Original, OEM or Aftermarket), a Replaced part box when you offer a different part number, Additional notes and Your files for that item. Buyer asked for shows what the buyer specified, and the Buyer's notes and files sit under it.

When the buyer sent the enquiry as documents instead of an item list, the card lets you add the items you quote for yourself (Add item).

Charges are added to the items subtotal, the discount is taken off it. The first Charge is named Shipping Fee by default and you can rename it; it is the delivery charge the buyer pays only if they choose delivery by you. Other charge takes a name, a Type (Flat or Percent) and an Amount; Discount takes a Discount type and an Amount. Leave what you do not need at 0.

Under Terms, enter the Delivery time as a number of Days or Weeks. Currency is GBP and cannot be changed: every quote on BSO is in pounds. Payment terms lists the terms you accept, for example Cash on delivery or 50% advance, balance on delivery; tick every one you accept, the buyer picks one when accepting. At least one is required.

Pickup address is where the order is collected from. The form shows your saved address; Manage addresses opens your address list to pick another or add one. A quote cannot be sent without one. Addresses are kept in My account; see Saved addresses.

Message to the buyer takes a Note (for example stock, lead time or alternatives you offer) and Documents: drop files on the box or choose them from your device, such as a datasheet or a certificate in PDF. The buyer sees both with your quote.

The Summary on the right adds up the Items, the charges, the Discount and the Grand total, with the Total weight and the Currency. Fields that need attention are marked in red when you try to submit. Click Submit quote, in the Summary or in the bar at the bottom.

A Quote submitted box confirms Your quote has been sent, with your Quote reference. We will let you know when the buyer reviews it. You can follow it in My quotes: Close returns to the form, View my quotes opens Your quotes.

Open the same enquiry again from the board (its button now reads Update quote and the My quote chip reads Quoted) and the form says Submitting replaces your earlier quote on this enquiry. Fill it in again and submit: the buyer sees the new figures under the same quote. This works until the closing date, and not once the buyer has accepted a quote.